Cost Evaluation & Print Audit

Every organisation wants to save as much money as possible. Regardless of size or income - costs are at the forefront of every business mind. Therefore, cost visibility is of the utmost importance. How can we provide full cost visibility for, not just our recommended equipment but for, your existing devices?


Print Auditing

In our experience, organisations do not know their toner spend. No matter how much effort they put into monitoring and tracking orders, it only takes two people to take it upon themselves to order toner without telling each other for tracking to become difficult.

Not only do toner spend records get lost in the ether but in many, many cases - organisations do not actually know how many printers they have on their network.

These factors make cost monitoring extremely difficult.

By connecting an industry-dedicated piece of software to any device on your network (no install necessary), Insight Systems can immediately discover all networked printing devices and receive meter readings from those devices.

By performing this print audit twice (normally 30 days apart) we can see whether there have been any changes made to the networks printing system and, most importantly, Insight Systems can obtain a monthly volume per device.

With this volume and knowledge of the cost of toners for these devices - Insight can easily work out your current cost-per-page rate. Providing you with full knowledge over your current print spend.

Knowledge in Hand

With knowledge of your print spend - You are in a much stronger position to decide whether changes need to be made to your printer and photocopier system.

Knowing this and deciding that something needs to be done - What is your next step?

Identifying and removing your existing document problems

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  • Over 98% of our customers would recommend us to other organisations!

  • At our charitable organisation, we are always focused on maximising every penny and driving out waste, so when it came to reviewing how we copy, print and scan, it was important that we chose a partner who understood how important this is to us.

  • As a large multiple office company with over 60 multifunctional machines located throughout London and the South East it is important that we have a pro-active supplier who is aware of our requirements, and the performance and status of our equipment. Insight Systems have over the years proven to be very effective with the management of our fleet ensuring optimum performance and more importantly our peace of mind.

  • Insight Systems has been our managed print service provider for over 9 years now and we would highly recommend them. We renewed our contract last year, based on the knowledge that they would be able to provide us with the service that we required. Their customer service is great, communication on issues is fantastic and on the site engineers that visit to resolve problems are always polite and more than capable to resolve the multitude of issues that face them.

  • Kent Invicta Chamber of Commerce
  • ISO 9001
  • British Heart Foundation
  • Ricoh Production Print Certified
  • Ricoh Gold Customer Service
  • Papercut MF
  • Avaya
  • Managed Print